Notice of calling the annual general meeting of Hepsor AS

The management board of Hepsor AS (registry code 12099216, address Järvevana 7b, 10112 Tallinn) calls the annual general meeting of the shareholders to be held on Thursday, 23 May 2024 at 11:00 in hotel Mövenpick conference center, Lembitu 12, Tallinn. The registration of participants of the general meeting shall begin on 23 May 2024 at 10:30 at the location of the meeting. We kindly ask the shareholders to arrive ahead of time, considering the time it takes to register the participants of the meeting.

The list of shareholders entitled to vote in the annual general meeting shall be determined as at 7 days before the general meeting is held, i.e. on 16 May 2024 at the end of the business day of the settlement system of Nasdaq CSD Estonia.

Procedure and term of electronic voting

The shareholders who do not wish to participate at the physical meeting can vote electronically before the meeting is held. In order to cast an electronic vote, the shareholder must fill out the voting ballot which is available on the website of Hepsor AS (https://hepsor.ee/en/for-investors/corporate-governance/general-meetin ...). The filled voting ballot must be signed digitally and sent by e-mail to [e-mail] by 22 May 2024 at 16:00 the latest.

Agenda of the general meeting and proposals of the supervisory board for voting

1. Approval of the 2023 annual report

The supervisory board proposes to the shareholders:

• To approve the 2023 annual report of Hepsor AS in the form as submitted to the general meeting.

2. Distribution of profit

The supervisory board proposes to the shareholders:

• To distribute the net profit in the amount of EUR 1,185,000 of the financial year which ended 31.12.2023 as follows:
• allocate EUR 1,185,000 to the retained profit from previous periods.

3. Extension of the term of office of the supervisory board members

The supervisory board proposes to the shareholders:

• To extend the term of office of the supervisory board members Andres Pärloja (personal identity code 37705120246), Kristjan Mitt (personal identity code 38108256014) and Lauri Meidla (personal identity code 38009066011) for three years as of the adoption of the decision of the general meeting of the shareholders.

Publication of information related to the general meeting 

Information related to the general meeting (this notice on calling the general meeting; annual report, sworn auditor’s report and profit distribution proposal; draft resolutions submitted by the management board, supervisory board, shareholders and auditor and the substantiations of the shareholders regarding the agenda items; the total number of shares and voting rights related to shares on the day of publishing the notice calling the general meeting; the blanks to be used when voting on the basis of authorisation and when voting electronically before the meeting) are available for review on the website of Hepsor AS at https://hepsor.ee/en/for-investors/corporate-governance/general-meetin .... At this address, other documents to be submitted to the general meeting pursuant to the law are also available for review, as well as information about the procedure and term for exercising shareholder rights as set out in § 287, § 293 (2) and § 293¹ (4) of the Commercial Code.